Statement of Intent
We are committed to providing a caring, friendly and safe environment for all of our members so they can swim in a relaxed and secure atmosphere.
Bullying of any kind is unacceptable at our club. If bullying does occur, all swimmers or parents should be able to tell and know that incidents will be dealt with promptly and effectively.
We are a TELLING club
This means that anyone who knows that bullying is happening is expected to tell the club welfare officer or any committee member.
What is Bullying
Bullying is the use of aggression with the intention of hurting another person.
Bullying results in pain and distress to the victim.
Bullying can be:
- Emotional being unfriendly, excluding (emotionally and physically) sending hurtful text messages, tormenting, (e.g. hiding goggles/floats, threatening gestures)
- Physical pushing, kicking, hitting, punching or any use of violence
- Racist racial taunts, graffiti, gestures
- Sexual unwanted physical contact or sexually abusive comments
- Homophobic because of, or focussing on the issue of sexuality
- Verbal name-calling, sarcasm, spreading rumours, teasing
Why is it important to respond to bullying?
Bullying hurts. No one deserves to be a victim of bullying. Everybody has the right to be treated with respect. Swimmers who are bullying need to learn different ways of behaving.
This club has a responsibility to respond promptly and effectively to issues of bullying.
Objectives of this Policy
- All committee members, coaches and teachers, swimmers and parents should have an understanding of what bullying is.
- All committee members, teaching and coaching staff should know what the club policy is on bullying, and follow it when bullying is reported.
- All swimmers and parents should know what the club policy is on bullying, and what they should do if bullying arises.
- As a club we take bullying seriously. Swimmers and parents should be assured that they would be supported when bullying is reported.
- Bullying will not be tolerated.
Signs and Symptoms
A child may indicate by signs or behavior that he or she is being bullied.
Adults should be aware of these possible signs and that they should be investigated if a child:
- Says he is being bullied
- is unwilling to go to club sessions
- becomes withdrawn anxious, or lacking in confidence
- feels ill before training sessions
- comes home with clothes torn or swimming equipment damaged
- has possessions go “missing”
- asks for money or starts stealing money (to pay bully)
- has unexplained cuts or bruises
- is frightened to say what’s wrong
- gives improbable excuses for any of the above In more extreme cases
- starts stammering
- cries themselves to sleep at night or has nightmares
- becomes aggressive, disruptive or unreasonable
- is bullying other children or siblings
- stops eating
- attempts or threatens suicide or runs away
These signs and behaviours may indicate other problems, but bullying should be considered a possibility and should be investigated
- Report bullying incidents to the club welfare officer or a member of the committee or ring “swimline”
- In cases of serious bullying, the incidents will be referred to Swim Wales for advice
- Parents should be informed and will be asked to come in to a meeting to discuss the problem
- If necessary and appropriate, police will be consulted
- The bullying behaviour or threats of bullying must be investigated and the bullying stopped quickly
- An attempt will be made to help the bully (bullies) change their behaviour
- If mediation fails and the bullying is seen to continue the club will initiate disciplinary action under the club constitution.
Recommended Club Action
If the club decides it is appropriate for them to deal with the situation they should follow the procedure outlined below.
- Reconciliation by getting the parties together. It may be a genuine apology solves the problem.
- If this fails/ is not appropriates a small panel (Made up from chairman, Welfare Officer, Secretary, committee members) should meet with the parent and child alleging bullying to get details of the allegation. Minutes should be taken for clarity, which should be agreed by all as a true account.
- The same 3 persons should meet with the alleged bully and parent/s and put the incident raised to them to answer and give their view of the allegation. Minutes should again be taken and agreed.
- If bullying has in their view taken place the swimmer should be warned and put on notice of further action i.e. temporary or permanent suspension if the bullying continues. Consideration should be given as to whether a reconciliation meeting between parties is appropriate at
- this time.
- In some cases the parent of the bully or bullied swimmer can be asked to attend training sessions, if they are able to do so, and if appropriate. The club committee should monitor the situation for a given period to ensure the bullying is not being repeated.
- All coaches involved with both swimmers should be made aware of the concerns and outcome of the process i.e. the warning.
In the case of Adults reported to be bullying swimmers under the age of 18
- Swim Wales should always be informed and will advice on action to be taken
- It is anticipated that in most cases where the allegation is made regarding a teacher or coach, child protection awareness training may be recommended.
- More serious cases may be referred to the police, social services or judicial complaints procedure
- This document defines acceptable and proper behaviour for all members with regard to bullying.
- All swimmers and parents will sign to accept the anti-bullying policy upon joining the club.
- The club welfare officer will raise awareness about bullying and why it matters, and if issues of bullying arise in the club, will consider meeting with swimmers to discuss the issue openly and constructively
(This policy is based on that provided to schools by KIDSCAPE. KIDSCAPE is a voluntary organisation committed to help prevent child bullying. KIDSCAPE can be contacted on 0207 730 3300.)
Our Child Welfare Officer is Sue Evans.
Sue can be contacted in confidence by email on firstname.lastname@example.org
It is very important that everyone participating in our sport does all they can to ensure the welfare of children and young people in clubs
All Swim Wales affiliated clubs and organisations should adopt and implement the Policies and Procedures contained in this manual folder. It contains mandatory requirements, practical information and good practice guidance all in one place.
It is to be used by club officers, club members, parents, children and all those who work with young members so that everyone involved in the sport can play their part in safeguarding children and young people.
For further information please contact:
Wales National Pool
Tel; 01792 513641
Need to talk?
Contact ChildLine anytime – calls are free and confidential.
We always want to keep your contact with ChildLine confidential, but if we werevery worried about your safety or the safety of other peoplewe will talk to you about whether other people need to know.
We will only tell someone if we feel it’s an emergency and we will talk to you about this first.
We want to keep you safe. However, we also understand the sort of situations you might be in. If we do need to tell somebody, we’ll try and give you as much control over what happens as possible. The last thing we want is to make things worse for you.
You say you might need to tell someone if you’re very worried about me or someone else. What does this mean?
You can talk to ChildLine about anything that is important to you, no matter how big or small it might feel.
However there are some things that we think are too serious to keep between you and ChildLine.
We may want to tell someone else if:
- We think your life or someone else’s life is in immediate danger.
- You are being hurt by someone who has a position of trust and works with other children e.g. a teacher or policeman.
- You’ve told us that you have been hurting another person which makes us worried about their safety.
In these cases we will talk to you about whether other people need to know what’s happening.
SWIM WALES / NOFIO CYMRU
Wales National Pool
City of Swansea Aquatics
Constitution of City of Swansea Aquatics Swimming Club as at July 2015
a) The name of the Club shall be City of Swansea Aquatics and City of Swansea Aquatic Club
b) incorporating (Swim Swansea County A.S.C known as Swim Swansea), City of Swansea Stingrays *
c) The competitive swimming part of the club to be known as SWANSEA AQUATICS.
d) Other sports will be referred to as: Swansea Water Polo, Swansea Diving, Swansea Synchro, Swansea Masters & Swansea Open Water. Disability Swimming to be referred to as Stingrays Disability
a) The Club and all members of the Club (The Club Members) shall be bound by this constitution (as varied from time to time) and that of Swim Wales
b) The Swim Wales Constitution means its Articles of Association and the Swim Wales Rules (as varied from time to time).
c) The primary objects of the Club shall be to foster encourage and develop Swimming. Swimming – means swimming water polo synchronised swimming open water swimming and diving.
d) The objects of Swim Wales as expressed in the Swim Wales Constitution shall – where appropriate and relevant – apply to the Club – and its membership.
e) If there shall be any conflict between any provision of the Club’s Constitution and the Swim Wales Rules – the provision of the Swim Wales Rules shall apply
f) The Club shall be affiliated to Swim Wales and such other bodies as the Club may decide from time to time.
3) Management Committee
i) The management of the Club shall be conducted solely by the Management Committee and shall be known as the City of Swansea Aquatics Club Management Committee
b) Membership of the Management Committee
i) The membership of the Management Committee shall comprise:
(1) The Chairman, Secretary and Treasurer; who may appoint;
(2) Others as Officers (and expressed to be Officers) to perform specific duties;
(3) At least two elected members (who must be aged 18 or over). The Management Committee may prescribe a higher number
(4) Any co-opted members who may include any athlete representative and swimming coach and who may be invited by the Management Committee to attend meetings of the Management Committee from time to time
ii) The Officers of the Club shall be as defined in 3b)i)(1) and 3bi)(2)
iii) The Officers of the Club and the elected members in 3b)i)(3) above shall be entitled to receive notice of and to attend and vote at all meetings of the Management Committee
iv) Any co-opted members of the Management Committee who shall attend meetings of the Management Committee by invitation shall not be entitled to vote at such meetings
v) Every Member of the Management Committee must at all times be a fully paid up Club Member and a member of Swim Wales. Membership of Club Members of Swim Wales in this constitution means the affiliation of Club Members to Swim Wales which is derived from their membership of the Club
c) Election/Appointment of Members of the Management Committee
i) Subject to any prescribed maximum number of elected members – members shall be elected or appointed to serve on the Management Committee as follows:
(1) By nomination by members (see Annual General Meeting (AGM) later)
(2) Members (from among nominated members) shall be proposed seconded and elected by ballot at the Annual General Meeting of the Club every year or – at the discretion of the Management Committee – at any other general meeting;
(3) By appointment by the Management Committee to fill a vacancy which may occur by resignation or death or otherwise.
(4) There should be a representative from Swansea Water Polo, Swansea Synchro and Swansea Masters on the Management Committee. Where applicable Diving and Disability can also be represented on the Committee
ii) The elected members and any member who may be appointed other than at the Annual General Meeting shall remain in office until the next Annual General Meeting after their election or appointment – and shall then retire.
iii) Retiring members shall be eligible for re-election except that members shall not serve for more than 8 complete continuous years.
iv) Any member who shall have retired – having served for the said maximum period – may seek re-election as a member on the expiration of a period of 4 years after the said retirement.
v) In the case of Members of the Management Committee on the date of the adoption of this constitution the maximum period of 8 years shall commence on that date
d) Management Committee – General Matters
i) Frequency of Meetings
(1) Management Committee meetings shall be held not less than quarterly unless the Management Committee shall prescribe more frequently held meetings..
(2) The Chairman and the Secretary shall have the discretion to call a meeting of the Management Committee at any time.
ii) Notice of Meetings
(1) Not less than 7 days written or verbal notice of any Management Committee meeting shall be given to all the Management Committee members
(2) Swim Wales shall have the right to attend any meeting of the Management Committee and any club committee and sub-committee meetings if it deems it to be necessary.
iii) Decision Making/Quorum
(1) All resolutions of the Management Committee shall be by a simple majority
(2) If there shall be equality of votes cast for and against any motion/resolution the Chairman of the meeting shall be entitled to a second or casting vote
(3) The quorum for Management Committee meetings shall be 4 members of the Management Committee (that is officers and voting members (present in person)
(4) If a quorum shall not be present within a period of thirty minutes after the proposed start time of any meeting or adjourned meeting of the Management Committee – the meeting shall be re-convened at the discretion of the Chairman.
iv) Co-opted Members
(1) The Management Committee may co-opt additional members to serve on the Management Committee for specific/designated purposes
(2) The attendances of co-opted members at Management Committee meetings shall be at the discretion of the Management Committee
(3) The Management Committee may terminate the appointment of any co-opted Member at any time
(4) Co-opted members shall not be entitled to vote at Management Committee meetings and shall not be counted in establishing whether a quorum is present.
(1) The Management Committee may create sub-committees to perform specific/designated duties from time to time
(2) Any sub-committee members (who shall be members of the Management Committee) shall be appointed by the Management Committee.
(3) All sub-committees shall periodically report their proceedings to the Management Committee as required by the Management Committee. They shall conduct their business in accordance with the directions of the Management Committee – which shall have the sole power of decision making in relation to any sub-committee’s activities
(a) The Management Committee shall:
(i) have the sole right of appointing and terminating the employment of employees of the Club;
(ii) shall determine the terms and conditions of service of the employees of the Club
(iii) Ensure full compliance with employee rights and related legislation .
vii) Contracts/Financial Statements etc.
(1) The Management Committee shall have sole power to enter into contracts involving the Club on behalf of all the Club Members.
(2) The Management Committee shall ensure:
(a) that the day to day accounts and financial controls and record keeping of the Club are fully secure and up to date;
(b) that all record keeping shall facilitate the preparation and presentation of the annual financial statements of the Club by the Club’s Accountant as a true and fair view of the financial affairs of the Club
(c) That it shall immediately inform Swim Wales if it has any grounds for believing that any financial record keeping or transactions of the Club shall be defective or that the Club may be insolvent – and shall take immediate appropriate remedial action with the guidance of Swim Wales
(3) The Management Committee may at its discretion submit its annual financial statements to an Independent Examiner for examination – and shall do if directed by Swim Wales.
(4) The annual accounting period of the Club shall end on 31st March or as decided otherwise by the Management Committee.
(5) Any annual reports of Officers and the annual financial statements of the Club shall be forwarded to Swim Wales within a period of 3 months after the end of every accounting period
(6) The annual financial statements shall include a detailed income and expenditure account and a balance sheet. The income and expenditure account shall – by way of note – state the number of Club Members and the fees actually paid by them
(7) All Club money shall be lodged at a bank or building society which shall be approved by the Management Committee
(8) The Management Committee shall decide all matters relating to the Club’s bank/building society account(s) (including account signatories)- But – all Club cheques – other payments and all instructions to the Club’s bank must be authorised by at least 2 approved signatories.
i) The Management Committee members shall be indemnified by the Club against all liabilities claims and demands which may be properly incurred by any of them in the course of carrying out duties as a Management Committee member. This shall not apply in the case of any dishonesty or negligence on the part of any Member
ii) The Management Committee may approve the purchase and maintenance of insurance at the expense of the Club for the benefit of the Management Committee members in respect of any loss. A loss in this case means any loss or liability which has been or may be incurred by any such member in connection with his or her duties and responsibilities for and to the Club
f) Termination of Membership of the Management Committee
i) The Management Committee may terminate the membership of a member of the Management Committee:
(1) who shall be absent from three consecutive meetings of the Management Committee without a reasonable cause;
(2) who may – in the reasonable opinion of the Management Committee – have acted in any way which harms or shall harm the reputation of the Club.
g) Conflict of Interest
i) Every Member of the Management Committee must avoid any kind of conflict of interests which he she may have with those of the Club and shall not participate in any decision making in relation to any such conflicting interest. Any such conflict and any interest which any Member may have in any business which may be conducted by the Management Committee must be fully disclosed by the particular Member to the Management Committee prior to any consideration of the particular business. In that case the said Member shall vacate the meeting and shall take no part in any such consideration or decision making in relation to the particular business
i) The Officers of the Club shall be appointed by the Management Committee – and by Club Members at the Annual General Meeting. The Management Committee may terminate the office of any Officer at any time. The six Executive officers are:
Swim Wales Representative
Swansea Council representative
The role of Treasurer can only be vested in an appropriately qualified member. Such qualification would normally be a certified or chartered accountant. In the absence of such a qualification the Management Committee may devolve the role of acting Treasurer to Swim Wales Swim Wales may choose to devolve this role to an external provider.
Swim Wales and City of Swansea Council may have a person of their choosing attend Management Committee and Committee meetings. The Executive Officer and Committee positions of Swim Wales and Swansea Council are not electable by AGM and their place is permanent on the groups. These executive roles are subject to the same conditions of all other officers with the exception of elections
ii) Officers shall remain in office until the next Annual General Meeting after their appointment or re-appointment – and shall then retire.
iii) Retiring Officers shall be eligible for re-appointment except that no Officer shall serve for more than 8 continuous years. Any Officer who shall have retired – having served for the said maximum period – may be appointed as an Officer on the expiration of a period of 4 years after the said retirement.
iv) In the case of Members of the Management Committee on the date of the adoption of this constitution the maximum period of 8 years shall commence on that date
v) An Officer may not be an office holder of more than one office at any one time. (“Office holder” means – Officer of the Club or the holder of any other office or designated role within the Club – whether paid or not). A family relative or partner of any office holder or of any other member of the Management Committee shall not be permitted to serve on the Management Committee in any capacity.
vi) Officers shall attend Swim Wales safeguarding courses at least once every three years or as required by the Management Committee– and any other course which Swim Wales believe to be appropriate
i) The Club Welfare Officer
i) The Club – as with all Swim Wales affiliated clubs – must have a Club Welfare Officer
ii) The Club Welfare Officer – who shall not be an Officer of the Club – shall be entitled to receive notice of and to attend but not to vote at meetings of the Management Committee. He or she can attend in an advisory capacity.
iii) Reference to the role of the Welfare Officer can be found in the Y Plant – Swim Wales Safeguarding Policy for Children and Vulnerable Adults or shall be as otherwise defined by Swim Wales.
iv) The Club Welfare Officer shall attend:
(1) a Swim Wales “Time to Listen” course within a period of 3 months after his or her appointment and whenever Swim Wales may require; and
(2) Swim Wales safeguarding courses at least once every three years or as required by the Management Committee– and any other course which Swim Wales believe to be appropriate
4) Annual General Meeting (AGM)
i) The Annual General Meeting of the Club shall be held within a period of 6 months after the end of the Club’s financial year.
ii) The business of the AGM shall be:
(1) To receive any annual reports of the Officers
(2) To receive the annual financial statements of the Club
(3) To appoint Officers
(4) To elect members to serve on the Management Committee
(5) To consider any motion which may be proposed
(6) To confirm membership fees
(7) To consider any other appropriate business at the discretion of the Chairman
i) The Annual General Meeting may on the recommendation of the Management Committee elect a President and/or Vice-President(s)
c) Notice of the AGM
i) Notice of the AGM shall
(1) be given in writing to the Club Members and to Swim Wales at least 21 days before the date of the AGM
(2) invite nominations for the appointment of Officers
(3) invite nominations for elected membership of the Management Committee
(4) Prescribe the latest date for the submission of such nominations
(5) Require that nominations shall be proposed and seconded by voting Club Members of the Club and shall be signed by the person nominated.
(6) be accompanied by copies of the annual reports and financial statements of the Club
d) Voting and Quorum
i) Voting at the AGM shall normally be by a show of hands. The Chairman of the meeting shall have the discretion to call a ballot – and shall do so if at least 5 voting Club Members request one
ii) The quorum for the AGM shall be at least 10 voting Club Members – present in person. If this quorum shall be or shall become impractical it may be varied at the joint discretion of the Management Committee and Swim Wales
iii) An aggregate of – at least 10 voting Club Members or at least 10% of the number of voting Club Members of the Club (whichever shall be the highest number) may require the consideration of a motion at the AGM by giving written notice to the Club at least 7 days before the meeting.
iv) All Club Members shall be entitled to vote at general meetings of the Club – except
(1) Club Members who shall not have reached 16 years of age;
(2) Suspended Club Members. A suspended Club Member means a member who shall be deprived of membership rights pending an enquiry or appeal
(3) Lapsed Club Members. A lapsed member means a member who shall have failed to pay membership fees whose membership rights shall be withheld until all outstanding membership fees have been fully paid
(4) Honorary Club Members – and Presidents and Vice-Presidents – in those capacities
v) A parent or guardian may represent and vote on behalf of a Club Member under the age of 16 – on presentation of proof of his or her relationship with the particular Club member in a form approved by the Management Committee. A parent or guardian of 2 or more of such Club Members shall be restricted to 2 votes on any motion
vi) Swim Wales shall have the right to attend any General Meeting – including any Special General Meeting if it deems it to be necessary.
5) Special General Meeting (SGM)
a) A Special General Meeting:
i) may be called at any time by the Management Committee;
ii) shall be called on a written requisition in writing to the Club by not less than 20% of the number of voting Club Members; and
iii) shall be called on a written requisition by Swim Wales to the Club.
b) Any such written requisition shall set out precisely the specific and prescribed purpose of the requisitioned meeting.
c) No other business shall be transacted at such a meeting.
d) If the SGM shall not be called within a period of 4 weeks after the service on the Club of any such requisition – the said Club Members or Swim Wales (as the case may be) may convene the meeting and may prescribe how it shall be conducted.
e) Otherwise the above provisions which apply to the AGM – as appropriate – in relation to notice – voting and quorum shall apply to an SGM – except that in the case of a Club Members’ requisition – at least 80% of the voting Club Members of the Club who shall have expressly requisitioned the SGM shall be an additional quorum requirement for the meeting
a) Membership of the Club shall be open to all persons subject to the approval of the Management Committee – and to any written directions of Swim Wales in accordance with the Swim Wales Rules.
b) The Club shall be required to affiliate all Club Members to Swim Wales. All Club Members shall be bound by the Swim Wales Rules and constitution of Swim Wales and of the Club which are in force at the appropriate time. .
c) All Club Coaches and Teachers – Club Swimmers and other Club service providers must be or must become Club Members. Club service providers means any person (who may include a parent or relative or carer of any Club member) who shall carry out any swimming related activity (whether poolside or not) for and with the written authority of the Management Committee. No person shall be permitted to carry out any such activities for the Club or for any Club member unless he or she shall have been admitted as Club Member before doing so.
d) Coaches teachers and club service providers shall attend Swim Wales safeguarding courses at least once every three years or as otherwise required by the Management Committee – and any other courses which Swim Wales believe to be appropriate
e) Any person applying for membership of the Club who is already a member of another Club shall be admitted at the discretion of the Management Committee
f) Any person applying for membership of the Club shall do so on the prescribed form of the Club.
g) The Management Committee may appoint any person as an honorary Club Member for such period as it thinks fit. Any honorary Club Member shall be entitled to all the privileges of membership except that he or she shall not be entitled (in the capacity of honorary member) to vote at general meetings of the Club nor serve as Officer. Any honorary Club Members must be included in the Club’s annual return as to membership.
7) Membership Fees
a) Membership fees payable by Club Members shall include the Club joining fees and the ongoing Club fees – and the subscription fees of Swim Wales
b) The Club joining and ongoing Club fees shall be reviewed annually (or as necessary at other times) by the Management Committee. The said Club joining and ongoing Club fees and the annual Swim Wales subscription shall be confirmed at the AGM
c) Membership fees – payable by Club Members – shall be due on the first day of March in each year and shall be paid to Swim Wales before the 30th April in every year.
d) The Management Committee may lapse the membership of a Club member who shall fail to pay all membership fees by the due date. Any such Club Member (while he or she shall be a lapsed member) shall not be permitted to take part in any Club activity whether competitive or not – nor to attend and vote at any general meeting of the Club. The membership of a lapsed member may be re-instated by the particular member paying up all membership fees which shall be due. It shall then be as if he or she had not been a lapsed member
e) Any person applying for membership on or after the first day of April shall – for the period to 31st March – be required to pay the Club joining fee and the Swim Wales subscription fee – and such part of the ongoing Club fees for the period to 31st March as shall be decided by the Management Committee. All fees shall be payable within one month of acceptance of membership
f) Any person applying for membership on or after the first day of January shall for the period to 31st March – be liable to pay the fees as in e) above – except that the Swim Wales subscription fee shall be at its reduced rate for the period.
8) Resignation of Club Members
a) A Club Member wishing to resign membership of the Club must give written notice to the Club of his/her resignation and must discharge all liabilities to the Club. A member’s resignation shall only take effect when this rule has been complied with.
b) A Club Member whose membership Fees shall be more than 2 months in arrears shall be deemed to have resigned. Where any membership shall be terminated in this way the individual concerned shall be informed in writing of the termination of membership by written notice handed to him/her or sent by post to his/her last known address.
9) Disciplinary/Dispute matters
a) Whenever any dispute may arise which involves a Club Member or if any alleged breach of discipline by a Club Member may occur – the Club shall endeavour to resolve the dispute/breach as quickly – informally – and as amicably as possible and in accordance with the Club’s relevant Code of Conduct. Where appropriate the Club Welfare Officer shall be involved and consulted from the outset.
b) Subject to the said Code of Conduct – any need to discipline Club Members for minor incidents of misbehaviour or to resolve a dispute – can usually be done by the Coach/Team Manager. If this fails or cannot be resolved within a period of 7 days or if it is clearly necessary to discipline a Club member – the Club shall follow its published Disciplinary Code unless the disciplinary process/dispute resolution shall be conducted by Swim Wales.
c) If any dispute shall be employee related the parties shall be bound by the terms of the employment contract.
d) Subject to the preceding clauses a) and b) – the following principles shall apply in the case of any dispute/disciplinary action which involves a Club Member
i) Any resolution of any dispute between the Club and a Club Member and any disciplinary proceedings involving a Club Member shall be conducted by the Club unless Swim Wales may be involved in any Appeal. The Club shall inform Swim Wales of any such dispute or disciplinary action immediately.
ii) It will always be in the interests of the Club and the particular Club Member to commence and conclude any dispute or disciplinary proceedings without delay.
iii) The Club shall commence and diligently follow its dispute/disciplinary procedures which are prescribed in its Disciplinary Code within a period of 7 days after having received notice of the dispute or alleged breach. The Club shall make all reasonable endeavours to resolve any such dispute and to conclude any disciplinary proceedings without delay and within a period of three months after the dispute or alleged breach becomes known to the Club.
iv) If any dispute resolution or disciplinary proceedings shall not be commenced and concluded within the above period – Swim Wales may at its discretion direct the Club to refer the dispute/disciplinary proceedings to Swim Wales.
v) If Swim Wales shall exercise its discretion under the previous Clause the Club shall refer the dispute/disciplinary proceedings to Swim Wales as soon as it is directed to do so. Swim Wales shall then conduct the dispute resolution or disciplinary proceedings in accordance with its Disciplinary Code
vi) Any dispute between a Club Member and a Club Member of a different Club or between a Club Member and Swim Wales shall be referred by the Club to any dispute resolution shall be conducted by Swim Wales. The Club shall refer the dispute to Swim Wales as soon as it becomes aware of it. Swim Wales shall then conduct the dispute resolution process in accordance with its Disciplinary Code and shall make all reasonable endeavours to commence and conclude the proceedings within the above period of three months
vii) The Club’s and Swim Wales’ Disciplinary Codes shall include the policies and the procedures which shall be followed in the case of any disciplinary action and how the process and any appeal shall be conducted. The Disciplinary Code shall also include provisions relating to the procedures and policies which shall relate to the resolution of any dispute involving a Club Member – and how any dispute resolution shall be conducted
viii) The relevant Disciplinary Code shall be made available to the particular Club Member at the earliest opportunity.
ix) The particular Club Member shall be treated fairly and shall be given opportunities to present his or her case and responses – and shall have the right to be accompanied by a suitable person at any hearing.
x) Every Club Member has a right of appeal to Swim Wales against any determination by the Club of any dispute and any decision of the Club relating to disciplinary action involving the Club Member. Any such Appeal shall be conducted in accordance with the Swim Wales Rules.
xi) The Management Committee or Swim Wales (as the case may be) shall ensure that all procedures which shall be followed shall be in accordance with the relevant Disciplinary Code
xii) The Club’s and Swim Wales’ powers in relation to any disciplinary action shall be at their discretion and may include a written warning – or suspension or expulsion as a Club Member
10) Health & Safety
a) The Club will
i) take all reasonable steps to ensure compliance with health and safety obligations by the Club and its members
ii) ensure compliance with
(1) all insurance policy provisions involving the Club
(2) all statutory regulations relating to the public display of insurance certificates
(3) Any directives which Swim Wales may make in relation to its insurance policies which cover the Club
11) Child/Vulnerable Adult Protection
a) The Club shall comply with all Vulnerable Adult/Child Protection legislation – Y Plant Swim Wales Safeguarding Policy and related Swim Wales Rules which are in force from time to time
b) The Club shall ensure that a risk assessment shall be carried out whenever it shall have any direct responsibility for any child or vulnerable adult. The assessment shall cover all persons – acting on behalf of or under the control of the Club – who shall have any responsibility of any kind for – or any access to any data or financial matters relating to – any child or vulnerable adult. The risk assessment must consider a person’s wellbeing to undertake any role and qualifications where appropriate. Anyone within these criteria must have a Disclosure and Barring Service check undertaken which shall be renewed every three years
12) Execution of Documents
a) Any document deed or contract entered into by the Club after prior approval of the Management Committee shall be signed by at least two Officers of the Club
a) Every Officer of the Club shall be indemnified out of the assets of the Club against any losses or liability of any kind which he or she may sustain or incur in or about the proper and lawful execution or discharge of his her duties as Officer of the Club.
b) This indemnity shall apply in the same way to any Club Member who may incur any such losses or liabilities in connection with any claim or demand against that Member for any action or omissions of the Club
c) No Officer nor any Club Member shall be liable for any loss, damage or misfortune which may happen to or be incurred by the Club in the proper execution or discharge of his or her office or duties or in relation to such office or duties or as Club Member
d) The Management Committee may decide to purchase and maintain insurance at the expense of the Club for the benefit of any relevant Officer or any Club Member in respect of any such loss or liability as above.
14) Alteration of the Constitution
a) This constitution may be altered only with the prior approval of Swim Wales. The Club may recommend alterations from time to time by resolution (by a simple majority) of its Members.
b) It is in the best interests of Swimming in Wales and its proper governance that every affiliated Club shall adopt this constitution as varied or replaced from time to time
15) By-Laws / Swim Wales Approvals
a) With the prior written approval of Swim Wales the Management Committee may make – repeal – or amend any by-laws which the Club may from time to time consider necessary for the wellbeing of the Club
b) Any such approved By-laws shall have effect until set aside by the Management Committee or at a general meeting
c) If there shall be a conflict between any by-law and the Club’s constitution the provisions of the constitution shall apply and prevail.
d) References in this constitution to approvals by Swim Wales mean the approvals of the Directors of Swim Wales on its behalf – exercising their delegated powers in accordance with the Articles of Association of Swim Wales
16) Cessation of Club Activities – Club Closure
a) The conduct of any cessation and closure of the Club shall be the sole responsibility of the Management Committee
b) Before any such cessation and closure of the Club:
i) The Management Committee and Swim Wales shall engage in consultations and discussions at the earliest opportunity to consider the future of the Club – when up to date Club accounts shall be made available;
ii) If it shall then be proposed that cessation and closure of the Club should proceed – a Special General Meeting (SGM) of the Club shall be convened as soon as shall be practical to consider and decide on any proposed cessation and closure. The Management Committee shall convene or Swim Wales may requisition the Special General Meeting.
c) In the case of any closure of the Club – any assets which there may be after settlement of the Club’s financial commitments shall be applied towards the furtherance of the Club’s objectives and/or swimming in Wales. Management of any assets of the Club by Swim Wales will be provided in the event of a Management Committee not being in place.
17) Swimming in Wales – Organisation/Re-Organisation –
a) Swim Wales has the absolute discretion – with prior consultation with all interested parties – to organise and re-organise the structure and conduct of Swimming in Wales. This may include the amalgamation or other re-organisation or unification of Member Clubs. This may result in the reduction of the number of Member Clubs in Wales – periods of temporary membership of Member Clubs and the termination of the membership of some Member Clubs.
b) The Club – with the prior written approval of Swim Wales – may – by resolution of its Members – approve the continuity and conduct of the Club’s swimming club and related activities as an incorporated body on terms which shall be approved by Swim Wales
Revised July 2015
* * *
Code of Conduct
Swansea Aquatics – Code of Conduct.
· Behaviour and Personal Conduct must at all times be of a high standard and reflect favourably on the sport, and the Club. Language in public or relevant group situations must always be appropriate and socially acceptable.
· Training: All swimmers are expected to adhere to their own squad criteria, swimmers not attending the recommended number of sessions, or ignoring squad rules will have their place in the squad reviewed.
· Parents are not permitted on poolside unless requested by the coaching staff.
· Swimmers dropped off early or picked up late for swimming sessions remain the responsibility of the parents. The Club accepts no responsibility for swimmers left in this way.
· During sessions parents should not shout out to or distract their children during training sessions.
· If a parent wishes to talk with a coach they should talk to the coach before the session starts or after the session has finished. Coaches should not be contacted at home unless it is absolutely necessary. Meetings with coaches ideally should be arranged in advance.
· The Head Coach has the ultimate responsibility for the organisation, structure and the selection of swimmers for each squad.
· Swimmers are expected to adhere to a code of lane practice:
· Follow the Coaches instructions for training routines.
· Allow at least a 5 second gap when leaving the wall at the start of a swim.
· Give way to a swimmer who needs to overtake.
· Swimmers need to consider their position in the lane depending of the stroke they are swimming. It may be necessary to take it in turns at the front of the lane.
· Swimmers must be quiet when being instructed at the end of the lane.
· Swimmers are expected to be punctual and ready to commence training sessions at scheduled times.
· Swimmers should respect each other: Anyone found to be bullying or abusing other swimmers will be in breach of this code of conduct.
· Threatening or abusive contact by swimmers or parents will not be tolerated.
· The Club has an Anti-Bullying Policy as set out by Swim Wales. To report any incidents of bullying or to see a copy of the policy contact the clubs Welfare Officer or view this on the Swim Wales website.
· Competitions: Swimmers are expected to only compete at meets that have been set out in the structured competition calendar. Swimming outside of this calendar is not acceptable unless previously discussed and approved by the Head Coach. Swimmers that ignore this rule will have their place in the squad reviewed with the chance of been moved into the Club squad.
· Consumption of Alcohol is totally forbidden for all athletes. It must not be consumed by swimmers whilst en route, prior to, or following a competition event, training camp or team activities. During competition, alcohol is strictly forbidden to all swimmers. Swimmers breaking this rule will be sent home from the trip, meet at their own cost.
· Smoking: is prohibited by swimmers whilst en route, prior to, during or following a competition event, training session or team activities.
· Personal Appearance: shall be appropriate to the circumstances and as indicated by the Head Coach. Team kit and equipment shall be worn as directed by the Head Coach when competing and training, when assembling or travelling, at official team functions or on other occasions as notified.
· For away competitions and training camps attendance at all activities is expected unless previously agreed by the Head Coach. Throughout the duration of the trip swimmers should inform staff of their whereabouts. Punctuality on all occasions is essential and any curfew must be observed. Swimmers breaking curfew will receive one warning, if they break it again they will be sent home at their own cost.
· Illegal and Performance Enhancing Drugs and Substances are strictly forbidden. Swimmers are expected to be aware of the current list of banned substances and particular care must be exercised if anyone is on medication prior to or during a meet. (List available from www.wada-ama.org )
· Illegal Drugs and Substances: The use of these, even though they may not appear on the official banned list in respect of performance enhancing drugs, is nonetheless prohibited.
· For competitions and training camps involving a stay away:
· Accommodation at hotels or equivalent must be as directed by the club staff and at no times must anyone extra be accommodated in swimmers’ rooms.
· Swimmers are expected to eat with the team at all meals.
· Swimmers must not leave the hotel or pool at any time without the permission of the Team Manager or Head Coach.
· Any deviation from this must be discussed and be approved by the Head Coach
· Medication: It is important that information on all medication being currently taken is reported to the Team Manager who will report it to the relevant personnel. Allergies to any medication must be reported to the Team Manager.
· Sanctions: Breaches of the Code of Conduct shall be dealt with in the first instance by the Head Coach or Team Manager. He/she shall report the incident to the Executive committee of the club who shall take such further action as is deemed necessary. This action may follow the clubs disciplinary procedure
In addition it is expected that all members of Swansea Aquatics Swimming Club, when attending any event or training session shall:
· Comply with the codes, rules and laws within the guidelines set out by the ASA and Swim Wales.
· Behave without discrimination on the grounds of race, colour, language, religion, birth or social status as set out in the equal opportunities policy.
· Respect the basic human rights, worth and dignity of each member.
· Not encourage swimmers, volunteers, officials or parents to violate the rules of the club or the sport.
· Observe the authority and the decisions of all officials.
· Encourage all swimmers to obey the spirit of the rules and laws both in and out of the pool.
· Treat other competitors and teams with respect, in victory and defeat.
Swansea Aquatics Swimming Development Plan 2014 – 2017
This plan has been put together by Swansea Aquatics to promote the existing aquatic club structure within Swansea and suggest future developments and partnership working with Swansea Council, Schools, other clubs and Swim Wales.
- To improve and promote the development of clear swimming pathways from learn to swim through to performance level swimming in the Swansea Area
- To provide an Aquatics structure across the Swansea area that caters for all levels and abilities
- To formalise the partnership between City of Swansea Aquatics and Swansea Council to provide clear direction, accountability and responsibilities to all parties in the delivery of all Aquatics in Swansea of which swimming is a part
- To provide continued professional development and access to courses for all paid and volunteer coaches within Swansea Aquatics
- To consolidate and secure our core income streams by developing and increasing membership
- To maintain our financial controls so that the swimming programme can grow in a structured an maintainable way
- To communicate with the members effectively and regularly
- To use the plan to develop a long term vision and objective
COACHING and WORKFORCE DEVELOPMENT Vision: Coaching staff will be highly skilled and knowledgeable. Any salaried coach will have a personal development plan and the Club /Head Coach will facilitate access to appropriate training needs. The Club recognises that our coaching structure relies on substantial numbers of volunteers and we recognise that our volunteers need to be equipped with the required skills and knowledge to meet the needs of quality club development through the Swim Wales Dragon Mark accreditation scheme and other accreditation schemes if appropriate OBJECTIVES 2014 – 2016 HOW TO DELIVER OBJECTIVES TARGETS
- Assess needs of the Aquatics workforce including club and council
- Quality controlled coaching structures at each LTAD stage for the swimmers. Coordinate the coaching programme at the club to maximise coaching resource and tailor coaching to take into account LTAD needs. Club to have sufficient trained coaches and training facilities at all aquatic discipline levels. Further strengthen coaching opportunities for experienced swimmers to take part in volunteering/coaching/teaching activities within the club ie offer pathway to coaching
- Coaches trained, qualified and mentored at the correct levels to teach/coach the differing Aquatic disciplines and squad levels
- Swim Wales courses delivered for judges1 and 2 and referees
- Aquatics coordinator for City of Swansea Aquatics
- Organisational needs analysis and training needs analysis carried out
- Utilise above review, succession planning in place for development of Level 1,2 and 3 coaches. Work with Sport Wales for grant funding to help transition older experienced swimmers/other aquatic athletes into our coaching programme
- Annual development plan produced for volunteer coaches. Coaching evaluations of all coaches for disciplines to be delivered annually. Review sessions carried out externally . Partner with Swim Wales and Sport Wales/Council to deliver appropriate coaching courses.
- Swim Wales courses delivered for J1 and J2 annually. Can be delivered by Sarah Ashton- referee for City of Swansea Aquatics
Job specification for Aquatics coordinator attached as Appendix . Aquatics coordinator has four primary functions
- Increase participation across all aquatic sports
- Improve retention levels within aquatics learn to swim and City of Swansea Aquatic club
- Manage and coordinate Aqua passport and the welsh learn to swim framework across the city
- Improve the quality of teaching and coaching across the learn to swim and club segments
End of 2014/15 seasonAt least three ex swimmers/annum into the club coaching structure with funding support for level 1 teaching or coaching course
All coaches have a development plan and annual appraisal
One course per year
Club works towards achieving funding for aquatics coordinator through grants/Swim Wales/club by end of 14/15 season
ATHLETE DEVELOPMENT. Vision: Swimmers have the opportunities within the club to fully maximise their swimming achievements and remain with the sport when they choose to exit from the LTAD route. The club will offer a seamless swimming pathway for swimming development, performance and competitive swimming for post high performance younger swimmers OBJECTIVES 2014-2016 HOW TO DELIVER OBJECTIVES TARGETS BY 2016
- Update the Learn to Swim programme
- Coordination of Learn to Swim in the City of Swansea. Club and Council share best practice and pathways for other learn to swim schools. Establish links with other learn to swim providers within the city to establish quality standards for entry from their schemes into the City of Swansea Aquatics skills programme
- Transition of swimmers into the club via automatic progression at level 6/7
- Club links to school swimming and school links with LTS scheme
- Adult Masters swimming
- Continue promotion of other groups ie Triathlon, Synchro, Water Polo, Diving
- Integration of disability programme
- Integration of performance programme into the club
- Retention of swimmers 14+
Introduction of Swim Wales Aqua passport scheme across the city. Swim Wales to deliver this but with support from the clubAqua passport is the only Learn to Swim Scheme approved by the National Governing Body for Wales. Devised in conjunction with Sport Wales, Aqua Passport is an innovative scheme which we see as a key element in our plans to get every child in Wales swimming confidently by the age of 11. School Aqua Passport delivers a fun and engaging program for school swimming and provides links to Learn to swim and clubsAqua Passport comprises of the Welsh Learn to Swim scheme, which breaks down the delivery of teaching swimming into 8 distinct waves. This has been designed to produce swimmers that can feel confident in water, and to link in to swimming clubs to progress their skills.
There is also an online element of Aqua Passport where children can log on and in real time get rewards and recognition for their progress through their lessons. They are also able to play fun games and have a unique online experience that complements and encourages them through their lessons.
Please refer to www.aquapassport.com and the attached brochure for more details.
Introduce a forum for swim schemes in Swansea to share information, best practice and pathways for Aquatics. Integrate Swim Wales Aqua passport scheme into other swim schemes being delivered across the City
- Provide opportunities for swimmers from the Council learn to swim schemes to move into the City of Swansea Aquatic structure. Process is overseen by an Aquatics co-ordinator. Encourage all swim schemes in the City to pass on their swimmers at the agreed level
- Work with the school swimming programme to promote the City of Swansea Aquatics programme including half term swim camps, swim safe camps. Also promote the links with school aquapassport
- Promotion of adult learn to swim links into Masters, provide a lower level improver section
- Continue to provide Synchro, Water Polo and Diving opportunities and promote into schools as added value to the swimming programme. Offer triathlon swimming sessions as part of junior swimming and masters sections
- Increase participation of children and adults with disability. Continue to support existing structure and seek external grant funding.
- Swansea currently has a disability swimming club that is integrating into the Swansea Aquatics club. Our strategy across Wales is to integrate disability swimming into the club structure, where able body and disability swimmers can train as one.
We do recognise that for some disability swimmers, integration into a general swimming programme is not possible. We would look to work with the club and the council to provide opportunities so that all the residents of Swansea can learn to swim and progress their swimming if they desire
Swim Wales, with funding from Sport Wales and British Swimming are setting up a National performance centre in Swansea and Cardiff. We see these two cities as vital to the success of elite swimming in Wales. The benefits are that:
They both have 50m pools
They both have a strong club that can integrate into the performance centre
The cities have good universities, that swimmers can combine academics with a world class training programme
Swim Wales’s National Performance Director would oversee 3 coaches that all specialise in different areas such as sprint, distance and strokes. We believe that swimmers should be coached in areas of their ability rather than taking a generalised approach.
The 3 squads would comprise of swimmers from Swansea University, City of Swansea Aquatics, senior swimmers who come to Swansea to train specifically and others from surrounding areas that qualify.
Whereas previously the swimmers were split based on where they came from, we would now integrate them all and split them based on the relevant coach and group they should be training in. The decision would be made by the coaches and NPD in conjunction with input from the swimmer.
As we would be splitting them based on their strengths we would also look to have a fair fee structure that sits across this whole group so that from age 18 and over the fees the swimmer pays is based generally around GB rankings. As there is integration between Swansea Aquatics and the performance squads, all would be a member of the club and would need to abide by club rules and representation. They would all need to be a part of the proposed fee collection by the council
- Through City of Swansea Aquatics offer the options of all Aquatic disciplines through structured programmes
- Swim Wales to deliver by end of 14/15 season
- Swim Wales to deliver by the end of 14/15 with the aim of aqua passport being provided by the private swimming providers in Swansea
- All primary schools in Swansea visited on a rolling basis with the aim of one visit per annum
- Masters to 30 by the end of 14/15
Performance programme to start for the 14/15 season. Swim Wales to support as per agreement and memo of understanding. Performance programme to part of the club structure
CLUB. Vision: City of Swansea Aquatics is the vehicle for the delivery of all Aquatic disciplines within the city. City of Swansea Aquatics coaching staff act as the trusted coaching and teaching resource for the City and County of Swansea Learn to Swim programme and with the other learn to swim organisations in the City and communicates this message clearly and regularly. The club provides seamless access to all the Aquatic disciplines it delivers OBJECTIVES 2014 – 2016 HOW TO DELIVER OBJECTIVES TARGETS BY 2016
- City of Swansea Aquatics operated by Swansea Council, all membership and monthly squad fees paid to the Council. Competition revenue and fund raising revenue including kit revenue to be held by the club to support swimmers at all levels of the programme
- Pool space evaluation incorporating best practice and use for all aquatic disciplines –
- Aquatics programme to enable competitive opportunities at all levels and disciplines and raise the membership numbers by 50% and increase retention of swimmers
- Club represented at decision making committees of the City and County of Swansea, Swim Wales and Sport Wales to represent club views and gain information from others
- Low cost learn to swim programme ie passport to leisure feeds into club
- Dragon Mark level 4 continuation and increase to level 5
- Medal success at local, county, regional, national and international levels. Regional, National and International representation. An established seamless pathway to World class Performance through the Swim Wales/City of Swansea Aquatics performance programme
- Close working relationship established with other local development clubs on the development of talented swimmers into the City of Swansea Aquatics performance programme. The club is viewed by development clubs as a partner and valuable resource in their club development
Unitary Authority agree to take over the operation of the club for the 2014/15 season. If not possible then club works with Leisure Trust to achieve its aimsCo-ordinated use of best pool time for all aspects of the unified programme taking into account Learn to Swim, swimming development and performance and other Aquatic disciplines
- Maximise the intake of swimmers to the programme from learn to swim pathways. Improve the access to other Aquatic disciplines. Better relationships with other learn to swim providers and school swimming to maximise the intake of swimmers. Create a fully resourced coaching programme for the competitive swimming pathway to allow for exits from the performance programme to the competitive programme at a higher level. Make sure that other Aquatic options are available
- Chairman/Vice Chairman/Aquatics co-ordinator takes on this role as part of job description
Integration with the Council will enable the offer of the passport to leisure scheme. Access to grants to enable the delivery of low cost monthly fees for those on low incomes
Continue support for the Dragon Mark scheme and progression to level 5 through improved performance level
Integration of Swim Wales performance structure into the City of Swansea Aquatics. Coaches targeted on success at key National and International Level
- Work in partnership with other clubs in the area
- Have written agreements outlining swimming pathways offered as well as expectations
- Have clear guidelines on development clubs talented swimmers competitive availability and representation
· Have clear guidelines on club acknowledgement and membership for development club swimmer involvement in the programme
Club has a formalised relationship with either the Council or local Leisure Trust provider
Club carries out pool space evaluation twice yearly to ensure best practice and usage
Sufficient swimming teachers/coaches trained within the club to run the skills programme assuming an additional intake from learn to swim programmes of:
o 75 swimmers in 2015
o 125 swimmers in 2016
Swimming membership to be 350+ by end of 15/16 season
Club achieves Performance Level 5 in 14/15 season
Expectation is increasing numbers of swimmers at national Age and Youth Champs. Expectation is international representation, finalists and medals
European Youth Olympics
2015 – 1 Swimmer
2017 – 2 swimmer
European Junior Swimming Champs
2015 – 2 Swimmer
2016 – 3 Swimmer
Commonwealth Youth Games
2015 – 4 Swimmers
2018 – 4 Swimmer
2016 – 1 Swimmer
2020 – 2 swimmers
ADMINISTRATION, MARKETING AND INNOVATION. Vision: City of Swansea Aquatics will demonstrate awareness of current developments in swimming, keep up to date and be innovative in embracing new technologies or practices to keep the club moving forward. The club has a clearly defined marketing programme and budget OBJECTIVES 2014 – 2016 HOW TO DELIVER OBJECTIVES TARGETS BY 2016 The club uses IT platforms to communicate regularly with its members The clubs website is the main focus for communication with its members and better use is made of thisThe clubs uses IT to monitor and evaluate the swimmers progress. The club uses IT to establish reporting systems on individual swimmers progress
The club has a more professional approach to marketing utilising different mediums ie radio, notice boards, personal communication with members, local press
Child Protection officers and their names are clearly communicated
Club continues to have clear policies and procedures for administering the club and these are reviewed on an annual basis
Club trains team managers and officials internally making sure they are mentored at the correct level and that they are exposed to the right level of meets to gain experience
Club trains and develops its own events management team
Club creates new innovative projects yearly
Develop the club website both visually and functionally. Utilise social media more effectively
Work on club IT platforms for record keeping and reporting
Club develops marketing strategies utilising local press/radio/professional notice boards
Chairman/Vice Chairman/Aquatics Co-ordinator to administer
Chairman/Vice Chairman/Aquatics Co-ordinator to administer
Ensure all committee members have access to training in their roles and responsibilities if required. Club trains officials twice a year, this is coordinated by Aquatics Co-ordinator and Exec committee
Club has functioning website and embraced key social media platforms for communication
By the end of 2015/16 individual performance swimmers progress and achievements are monitored and reviewed electronically and communicated annually to parents via reporting system
Club has developed at least one marketing campaign by the end of 2015
No of officials and team managers within the club
o 20 by the end of 2014
o 30 by the end of 2015
o 40 by the end of 2016
Applied for additional external bursaries/sponsorship for marketing/training
By 2014 one innovative project per year
There has been a growing awareness in sport of the increasing communication by adults and young people on the rapidly developing social networking sites and how this media has become a feature of social communication. There are risks associated with these developments, and Swim Wales has identified a number of issues that have led to both disciplinary and safeguarding concerns which stem from the improper or inappropriate use of such sites by its members.
Swim Wales recognise that the use of social networking sites such as My Space, Bebo, Facebook and Twitter is a rapidly growing phenomenon and is increasingly being used as a communication tool of choice by young people and more recently by adults. Facebook is the largest such site whose “mission is to give people the power to share and make the world more open and connected”, and is reported to have in excess of five hundred million active users worldwide. A third of the UK populationis reported to have a Facebook account.
These sites permit users to chat online, post pictures, and write ‘blogs’ etc, through the creation of an online profile, that can either be publicly available to all or restricted to an approved circle of electronic friends.
Sites such as You Tube and Google provide a platform for uploading and viewing video clips, which with the latest cameras and mobile phones becomes ever easier and can be almost instantaneous.
In addition to these sites, Twitter is a social networking and micro blogging service that enables users to send and read other user messages called tweets. Tweets are like online text messages of up to a maximum of 140 characters displayed on the author’s profile page. Tweets are publicly visible by default, however the sender can restrict message delivery to their friends’ list only.
Whilst these technologies provide exciting opportunities, they are accompanied by dangers and negative consequences if abused by users.
The purpose of this guidance is to provide a recommendation of best practice to all Swim Wales club members and parents on the use of social networking sites as they relate to that individual’s role in a Swim Wales club.
Note: Throughout this guidance a young person/children is anyone under the age of 18.
Guidance for coaches, teachers and other officers in a position of trust and responsibility in respect of children in a Swim Wales club
1. Swim Wales members in a position of trust and/or should not be in contact with young people through social networking sites if they hold such a position in respect of that individual young person.
2. Should a young person in your club request to become a named friend on your Social Networking Page or request that you become a named friend on the young persons Social Networking Page you should decline if:
a. You are in a position of responsibility in respect of that child.
b. You hold a position of trust and responsibility in the club.
c. Your contact with the child is through a Swim Wales club and the parent/guardian of the child does not give their consent to such contact.
Good Practice Guidelines on the use of Social Networking Sites by Swim Wales Clubs and Club Members
3. The social network site should never be used as a medium by which to abuse or criticise Swim Wales members or Swim Wales clubs and to do so would be in breach of Swim Wales Law and Regulations.
4. The publishing of a photograph or video footage on a social networking site is governed by the same requirements as any other media – see Swim Wales Photography Policy Guidance to coaches who have children that swim in the club where they coach.
The issue has been raised that parents are becoming members of social networking sites that their children sign up to for security reasons to ensure the wellbeing of their own child by being able to view their child’s site. This will give the parent access via their child’s site to all children listed as friends of their child. It would not be appropriate for Swim Wales to prevent a parent who is also a coach in his/her child’s club from using this form of protection for their child’s online activities.
Therefore in such cases the coach can:
Have swimmers in the club on the site he is accessing providing Swim Wales under 18 year old club members on the site are listed as friends of his child;
The coach concerned does not have direct contact with those swimmers through the social networking site;
The coach does not accept such swimmers as friends on his home site; and The coach should inform the Club Welfare Officer of this arrangement.
Coaches/teachers/officials who are under 18.
Swim Wales recognise social networking sites can be a useful tool for teachers, coaches and officials within Swim Wales clubs to share information with other teachers, coaches or officials. If, however, the teacher, coach or official is under the age of 18 while they may be a colleague, the requirements of 1 and 2 above must be adhered to.
If the young person is aged 16 or 17 it is the view of Swim Wales that to restrict the ability to share professional information with them from other coaches, teachers or officials may be detrimental in their professional development in their role in Swim Wales.
Therefore in such cases if the parent of a young person in a position of responsibility aged 16/17 and the young person themselves requests to have contact with an adult club officer or coach for the purposes of sharing professional information relevant to their role the club should:
Gain written consent of the parent/guardian and young person to have such contact naming the individual adult and social networking site concerned The named adult must sign an agreement to keep the contact with the young person to the discussion of matters relevant to the young person’s professional role in the club.
All such communications should be shared with an identified 3rd person (e.g. the young person’s parent/guardian or club welfare officer).
If the young person or the adult is found to breach the above agreement action must be taken by the club to address the concern and/or the breach referred to Swim Wales or the statutory agencies if appropriate.
1.Do not ask your club coach or teacher to be your social networking site friend – they will refuse as that would breach good practice.
2. Use the internet positively and do not place yourself at risk. Have a look at www.ceop.gov.uk for some useful tips.
3.Consider who you are inviting to be your friend and follow the good advice of the social networking sites to ensure you are talking to the person you believe you are talking to.
4. Always remember that anything you say including photos, pictures and video clips posted on your site may be shared with people other than those for whom it was intended.
5. Never post or send any photographs, videos or make comments that may be: hurtful, untrue and upsetting and you may regret sharing later on; May be used by other people in a way you did not intend or want.
6. Do not put pictures of other club members on the site within the club setting as you may breach Swim Wales Photography Policy. If you do wish to upload such a picture you must get advice and consent of your parent, the other young person and their parent and a club officer before even considering uploading such a photo. This will not prevent you having pictures of your swimming friends on your site taken outside of the sporting arena but it is good advice to always ensure they and their parents are happy with any picture you have of them on your site.
7.Always be aware that social networking sites are a method of communication like letter writing and the spoken word. They are bound by the same laws and rules. Such technology is instant and this allows you as the user to react in the ‘heat of the moment’, where in the past you would have been required to write a letter which would have taken time and allowed for you to think again before sending. So never place a comment on the internet that you would not put in writing or say to the individual concerned as to do so may not only breach Swim Wales Policy but also the law.
Guidance to parents of Swim Wales members under the age of 18
There have been occasions where parents of Swim Wales members have used social networking sites to criticise or verbally abuse swimming clubs, its officers, officials, coaches, teachers, and swimmers in an inappropriate and unacceptable manner. This has in some cases led the person who is the subject of the verbal abuse to take action through statutory agencies or statutory legislation to address the comments made.
Swim Wales has produced a parent’s code of conduct which can be found in Y Plant. Section 6 of this Policy states that parents are expected to:
“Behave responsibly as a spectator at training and treat swimmers, coaches, committee members and parents of yours and other clubs with due respect meeting Swim Wales commitment to equality, diversity and inclusion”.
Parents should be aware that posting messages, comments or any other media on a social networking site that breaches the above requirement of a parent in a Swim Wales club will breach Swim Wales Parents Code of Conduct.
Social networking services, social media and sport: Guidelines for safeguarding children and young people“
The CPSU Briefing Document “Social networking services, social media and sport: Guidelines for safeguarding children and young people” gives more in depth guidance on social networking sites and can be accessed via the British Swimming or Child Protection in Sport Unit website at www.cpsu.org.uk.
Further to the above British Swimming Web Team has produced a user guide for parents and swimmers for Twitter, which is available to view on their website at www.swimming.org
What to do if you have concerns
As a user of a social networking site, whether you are a child or an adult, you may at some time have a concern about what you are seeing or being told about by another user. Concerns may range from negative or abusive comments, and cyber bullying to suspected grooming for sexual abuse.
Swim Wales have drawn up a list below of agencies that you can contact, anonymously if you wish, where you can raise such concerns.
The Child Exploitation online Protection Unit (CEOP) at www.ceop.gov.uk or by pressing the CEOP button on Facebook or on the “Child Power” section of ASA website.
If you are under 18 use the “Your Chance to Talk” form on the “Child Power” section of the ASA website.
Childline.org.uk which is another NSPCC support service. Using this website, children can talk confidentially to NSPCC advisors online about any issues or problems they may be experiencing, using an application similar to Instant Messenger (IM). Stop It Now freephone 0808 1000 900.
The Local Police or Children’s Services – their number appears in the phone book.
The NSPCC helpline 0800 800 5000 or www.nspcc.org.uk for adults concerned about the welfare or safety of a child.
The Internet W atch Foundation (IWF) www.iwf.org.uk The IWF was established by the internet industry to provide a UK internet hotline which can be anonymous for the public and IT professionals to report criminal online content in a secure and confidential way.
They work in partnership with other agencies to minimise the availability of this content, specifically:
- child sexual abuse images hosted anywhere in the world.
- criminally obscene adult content hosted in the UK.
- incitement to racial hatred content hosted in the UK.
- non-photographic child sexual abuse images hosted in the UK.
Swim Wales is very grateful for the valuable assistance of the following:
The ASA Youth Forum
ASA W elfare Officers, ASA members, parents and children whose comments and feedback have greatly contributed to this guidance.
British Swimming Coaches Association (BSCA)
ASA Regional Directors
Nova Centurion Swimming Club
Child Protection in Sport Unit
Swimmers Performance Review Policy
Squad Criteria 2019/20
Squad Progression, the Long Term Athlete Development (LTAD) and the Athlete Development Support Pathway (ADSP).
An essential element of the development of our swimmers is their progression through the Swansea Aquatics squad structure. This has been carefully designed to group swimmers into age, trainability and competition-ability appropriate squads.
Progression enables swimmers to develop their skills and stamina in an appropriate squad environment. For a range of reasons, swimmers develop at different rates, and it is important that progression through the squad structure is determined by the requirements for the long term development and wellbeing of the individual.
In common with all clubs, at Swansea Aquatics we use some specific criteria to make informed decisions about swimmer progression and development. As swimmers enter the club, we focus particularly on the development of technical ability, as the basis for the long term development of our swimmers. As they progress through the squad structure, we will increasingly benchmark swimmers’ development against particular time criteria. These help coaches in making decisions about how swimmers are developing, and they help swimmers, too, to be able to develop by allowing them to set targets and to measure their performance.
They are not, however, the exclusive basis for decisions about squad progression. Where swimmers are in relation to these benchmarks gives coaches important information about their development at a particular point in time. Coaches also need to weigh up other factors in their judgements on squad progression, not least of which is the potential for the younger swimmer to handle the physical demands of higher squads. The decision by the Head Coach on squad progression and swimmer development is final.
How do coaches make decisions about squad progression?
In general terms, our coaches’ decisions on progression, including on retaining a swimmer within a particular squad, are informed by a number of conditions:
- commitment to training as evidenced by regular attendance at the required minimum number of sessions;
- swimmers’ work ethic in sessions as displayed over time and their ability to manage the physical demands of a squad;
- technical ability, and especially evidence of progressive improvement in technical performance and skill development;
- meeting qualifying time criteria – used initially for progression into National Development and Youth Development squads and then, with increasingly challenging targets, for higher squads.
- the trainability of a swimmer – a crucial aspect of not only the development of an individual swimmer but also of an effective squad is evidence that a swimmer responds positively to coaching.
Coaches, then, look at a number of factors in considering the long term development of an individual swimmer. It is especially important to understand that hitting particular qualifying times is not a guarantee of progression. As important as this is as a measure of a swimmer’s development, coaches need to look more broadly at the other factors I have set out. This can be a source of some frustration, but the best interests of the swimmer and of the club are served by decisions based on our evidence of an individual’s performance at particular point in their development.
Swimmers develop at different rates and the squad structure at the club allows for swimmers to change pathways when coaches have evidence this is the correct decision for the swimmer. I regularly consult with coaches in each of the squads to be briefed on swimmer’s development, which enables us to review our perspectives on a swimmer’s future progression. When the time comes for a swimmer to progress, coaches will set out the rationale for decisions. These will have been made in consultation with me as Head Coach and this decision must be accepted as final.
When do squad changes occur?
Squad progression is based on swimmers’ development over time and therefore we use age bands to help us making decisions, based on the evidence we have available, is the appropriate squad for an individual swimmer. Here, again, we use a number of general conditions:
- Any swimmer outside of the age band or criteria can be put forward for fast tracking by the lead squad coach and a case made for a squad movement. This is at the deliberation and discretion of the Head Coach who will make final the decision.
- Swimmers will be continually assessed with moves happening around the competition calendar.
- The swimming season runs from September – August. Swimmers swim as age as at 31st December of the calendar year. This is in line with the Swim Wales and British Swimming criteria.
- All swimmers are encouraged to compete at the appropriate level for their age and development.
- For squads where qualifying times are in place for selection criteria, decisions take place after the following meets: Winter Welsh Championships; West Wales Regional Championships; Swim Wales Easter Long Course Championships; and Swim Wales Summer Open.
- Swimmers will still be offered the opportunity to link into other squads, when the coach feels it is appropriate for the future development of the swimmer.
Our primary goal at Swansea Aquatics is to support our swimmers to achieve their full potential, whatever their age and be the best that they can be. Placing swimmers in the correct squad is how we make this happen.
Head Coach, Swansea Aquatics
Meet Entry Procedure
City of Swansea Aquatics Meet Entry Procedure
- Swimmers will be invited by email, through Swim Manager, to enter a meet.
- A meet pack will be provided with the invite email along with any other informationthat may be required.
- It is the responsibility of the swimmer and parent/guardian to read the meet packcarefully before entering the meet.
- Entry to a meet will be done via the swimmer’s online swim portal, unless otherwisestated.
- Coaches should be consulted with, if advice on entry is required.
- Queries for all meets should be sent to email@example.com
The Club’s policy on entry times is as follows: The Swim Manager system will convert the swimmer’s time from short course to long course and vice versa to achieve the fastest time for the swimmer. This enables the swimmer to be entered into the fastest possible heat giving them the best opportunity.
Reasons why parents should abide by the Meet Entry Procedure
- Meet entries are all completed using one entry file. If swimmers enter by an alternative method, they may get missed from the entries.
- When the entries are submitted, the entry numbers dictate how many coaches and team managers are required for the meet. Entering without using the correct protocol can put the Club at risk from not adhering to those guidelines.
- When swimmers enter via the swim portal, the coaches have the opportunity to see what events the swimmer has entered and can then advise on the number and type of events to enter at that meet.
- When entering Swim Wales or British meets strict entry closing dates are set. If the closing date is missed, late entries are not accepted.
- It is good practice to get into the habit of meeting entry closing deadlines.